The management of guests and temporary users is part of the daily work of those who manage complex structures. Thanks to the use of a secure and reliable invitation code system, the management of temporary guests becomes simpler and more secure, reducing the risk of unauthorized access and improving the overall security of the building.
The extension allows you to easily create custom invitation codes for each temporary guest and specify the areas of the building to which the guest will have access and the time period in which the code is valid. Once the invitation code has been created, you can send it to the guest via email, whatsapp and other means of communication directly from the Luckey Web application.
Temporary guests can then redeem the invite code in the Luckey mobile app, which allows them access to the building for the specified amount of time. Luckey’s Temporary Guest Management System also allows you to monitor guest access to the building and view a log of temporary guest activity.
Benefits designed for you
- Use the calendar to create temporary credentials intuitively
- Share invitation codes with your guests easily using your favorite application
- Let your users share the code with a limited number of other users
- Easily clear the passcode to remove guest login credentials
Benefits designed for your users
Thanks to this extension your users will be able to
- Use the Mobile Luckey application without having to register on the portal
- Access only the areas of the building included in the invitation
- Share the code with other users based on the limits you set
With Luckey, managing the temporary guests of the building becomes easy and secure thanks to the creation of personalized invitation codes, which can be sent directly from the application, which allows you to monitor guest access and guarantee the security of the building.
Business Value by Use Case
The Invitations and Temporary Guests add-on delivers tangible, measurable value across the case studies and segments where Sofia Locks operates. The following section summarises the unique selling proposition for each highly relevant use case.
Workplaces
- Coworking & Pro-working: Coworking thrives on a constant flow of guests – candidates, clients, suppliers, prospects on tour – and the welcome experience is part of the brand. Invitations and Temporary Guests lets any member or staff member send a digital invite ahead of time, granting the visitor exactly the right access at the right time, on their phone. Visitors arrive and walk in without standing at the desk waiting for a badge, which drastically improves first impressions and frees the community team. Operators eliminate the cost and friction of paper sign-ins and disposable badges, while keeping a complete audit trail for safety and compliance.
- Hybrid Workplaces: Hybrid offices receive interviews, customers, partners and contractors on irregular days, and reception staff is rarely there to manage them at scale. Invitations and Temporary Guests gives every employee a self-service way to invite a visitor in advance, with access automatically limited in time and to the appropriate areas. The visitor experiences a clean, professional arrival without having to call from the lobby, while the company keeps a precise log of who has been on premises, when and as a guest of whom. This drastically reduces tail-gating, improves GDPR compliance and removes a lot of low-value, repetitive work from office managers.
- Multi-Tenant Office Buildings: In a multi-tenant building, every tenant invites guests independently, and a centralised paper sign-in process is both a privacy nightmare and an operational bottleneck. Invitations and Temporary Guests gives each company an independent flow to issue digital invitations restricted to their floor and time window, fully isolated from other tenants. Visitors enjoy a smooth arrival, the building owner avoids costly reception staffing, and each tenant keeps full ownership of their visitor data. The system also produces granular logs that increasingly satisfy corporate security and ISO/SOC2 compliance requirements demanded by enterprise tenants.
- Business Parks: Business parks see thousands of weekly visitors across many companies and gates, and a manual process at the perimeter quickly becomes a bottleneck or a security weakness. Invitations and Temporary Guests lets every tenant invite their visitors in advance, with each invite valid only on the right gates, doors and timeframe across the entire park. Tenants gain a frictionless way to welcome customers, while the park operator captures consolidated visitor analytics and reduces the cost of perimeter staffing during low-volume hours. The same process applies to events, ceremonies and large meetings, which become trivial to handle at scale.
Residential
- Co-Living: Co-living residents live a social, dynamic life and constantly invite friends, partners and family members to visit, and a building can’t scale without a digital flow for these guests. Invitations and Temporary Guests gives each resident a few-clicks way to send a digital invite, with limited duration and access to the right doors only. The operator keeps an auditable record of every external arrival – critical in case of incidents – while removing reception bottlenecks and the long tail of buzz-ups. Residents perceive autonomy, control and respect for their social lives, three pillars of co-living retention.
- Co-housing: Co-housing communities welcome a constant flow of guests of guests – friends, families, occasional helpers – and it’s important that visitor management remains decentralised among residents. Invitations and Temporary Guests lets every household issue digital invites with limited duration and scope, without ever bothering the community manager. The community gains a verifiable trail of who has been on premises, when, and on whose invitation, which is invaluable in case of disputes or incidents. Residents enjoy autonomy and dignity, while the community preserves its core promise of safety and trust.
- Built-to-rent condos: BTR tenants invite cleaners, dog-walkers, friends, dates and family at unpredictable times, and any ‘call the front desk to authorise the guest’ workflow quickly becomes unsustainable. Invitations and Temporary Guests lets each tenant create digital invites in seconds, scoped to the right door and time window, with no operator involvement required. Operators see a sharp drop in inbound requests to handle visitor access, while tenants enjoy true autonomy and privacy. The platform also keeps a clean audit trail useful in case of incidents and as proof of compliance with internal security policies.
- Built-to-sell condos: Owners of new condos expect to manage their guest list with the same elegance they enjoy with their banking app, not by ringing a porter. Invitations and Temporary Guests gives each owner a fast, secure way to invite cleaners, plumbers, family or friends, with access strictly limited in time and scope. The HOA gains an audit-ready record of every external entry without violating residents’ privacy, and the building experience clearly outshines older properties in the area. This becomes a powerful pre-sale argument for developers and a long-term loyalty driver for residents.
- Student Housing: Student residences host a continuous flow of friends, classmates, parents, tutors and event attendees, and managing them via paper logs is noisy, error-prone and frustrating for students. Invitations and Temporary Guests lets students invite their guests digitally, with access limited to their building and time window, no need to constantly involve reception. The operator gains a precise, GDPR-friendly trail of every external entry, valuable in case of incidents and parental queries. The whole experience aligns with the digital-native expectations of today’s students and removes a recurring source of friction in residence life.
Sport facilities
- Sport Clubs: Sport clubs and facilities frequently host one-off or short-term visitors – a friend who joins for a single class, a guest of a member, an external coach. Invitations and Temporary Guests lets staff issue digital invites with strict time and zone limits, keeping the experience frictionless for the guest and the front desk. The facility eliminates paper passes and shared codes that get reused indefinitely, while preserving an auditable record of every external presence in the venue. This addon is also a powerful tool to convert guests into paying members through trial sessions.
Healthcare
- Elder Care Facilities: Elder care facilities are extremely sensitive about who enters their premises: family members, doctors, therapists, volunteers and caregivers must be welcomed with both warmth and rigour. Invitations and Temporary Guests lets staff or family members issue digital invites in advance, with access strictly limited to the relevant building, floor or zone, and only during the correct timeframe. The facility gains a complete audit log of every external presence, which is critical for both safety and regulatory compliance. Staff stop spending hours managing access manually and can refocus on the wellbeing of residents.
Hospitality
- Small hospitality: Small hospitality operators – boutique hotels, B&Bs, vacation rentals – cannot rely on a 24/7 reception, but their guests still expect a smooth, modern check-in. Invitations and Temporary Guests turns every reservation into a digital invitation, with access automatically valid only during the stay and only for the right doors. Operators eliminate the night-staff cost and the headache of physical key handovers, while guests enjoy a self-service arrival that perfectly matches today’s hospitality expectations. The platform also provides a clean audit trail that protects the operator from disputes and supports tax/regulatory reporting where required.